Course schedules and registration information are available on the Mount’s web site. Materials may also be obtained by contacting the appropriate graduate program office. Dates, times and procedures for web registration are published in each semester’s or term’s Semester Policies and Procedures, or on the Mount’s Web site at www.msj.edu. Prior to the first term of enrollment, students are issued user names and passwords for accessing web registration.

In-person registration support is provided in the Conlan Center, Student Administrative Services. Graduate students may register on the web or in person.

Tuition and fees must be paid one week prior to the start of the course.

All prior financial obligations to the University must be paid in full before registration will be permitted for any new semester or session.

Adding/Dropping Courses

During periods when Web registration is open for a term, students may drop or add courses over the Internet. Students are expected to seek an advisor’s approval before making any changes to an advisor-approved class schedule.

To add a class after the first week of day and evening classes, students must obtain the instructor’s signature on an add/drop form. In accelerated-format classes, adding a course is not possible after the first class session.

After the first week of classes, add/drops cannot be done on Web registration. Students must submit an add/drop form, with any required signatures for processing, to Student Administrative Services.

Any student who fails to process an add/drop will receive a grade of FA (failure due to absence). Any student who does not officially add a class will not receive credit or a grade for course work.

Auditing

Graduate students may audit courses (except independent study courses, online courses and auto-study options) on a space-available basis as determined by the instructor and the department offering the course. Audited courses earn zero (0) credit hours. Conditions or requirements of the audit are determined by the instructor or department. Courses taken for audit require the signature of the department program director.

Full-time graduate students (nine or more credit hours) may audit courses at no charge. Other students pay one-half price for audited courses. Alumni of the University from a graduate program may audit courses (except independent studies, online courses or auto-study options) on a space-available basis for a special discounted tuition rate, providing appropriate academic prerequisites have been completed. Lab fees are additional for all students.

If a student wishes to change from audit to a grade or vice versa, the change must be made in Student Administrative Services during the first five weeks of class. Changes in accelerated day, evening or weekend classes must occur before the third class meeting.

Course Withdrawal Policy

Each semester or course term is segmented into three withdrawal periods. Courses officially dropped during the first withdrawal period are removed from the student’s academic record. A grade of “W” (withdrawal) will be assigned to any courses dropped during the second withdrawal period. The “W” grade is not calculated in the student’s grade point average. The course remains on the student’s academic record.

No drops are accepted during the third withdrawal period. Instructors will assign grades for any courses not dropped before the third withdrawal period begins.

First/Second Semesters and All Summer Sessions
Week 1-5 No record of dropped class
Week 6-10 Grade of "W" for dropped class
Week 11+ No drops accepted
4 Week Term
Week 1 meeting day 

No record of dropped class if dropped before the meeting day of 1st week

("W" grade begins the meeting day in week 1)

Weekend/Week 2-3

Grade of "W" for dropped class 

(grade of "W" ends the meeting day of 3rd week)

Weekend/Week 4 No drops accepted the day after the 3rd week meeting day
5 Week Term
Weekend/Week 1-2

No record of dropped class if dropped before the meeting day of 2nd week

("W" grade begins the meeting day in week 2)

Weekend/Week 3-4

Grade of "W" for dropped class

(Grade of "W" ends the meeting day of the 4th week)

Weekend/Week 5 No drops accepted the day after the 4th week meeting day
6 Week Term
Weekend/Week 1-2

No record of dropped class if dropped before meeting day of 2nd week

("W" grade begins the meeting day in week 2)

Weekend/Week 3-4

Grade of "W" for dropped class

(Grade of "W" ends the meeting day of the 4th week)

Weekend/Week 5-6 No drops accepted the day after the 4th week meeting day
7 Week Term
Weekend/Week 1-3

No record of dropped class if dropped before meeting day of 3rd week

("W" grade begins the meeting day in week 3)

Weekend/Week 4-5

Grade of "W" for dropped class

(Grade of "W" ends the meeting day of the 5th week)

Weekend/Week 6-7 No drops accepted the day after the 5th week meeting day
8 Week Term
Weekend/Week 1-3

No record of dropped class if dropped before meeting day of 3rd week

("W" grade begins meeting day in week 3)

Weekend/Week 4-6

Grade of "W" for dropped class

(Grade of "W" ends the meeting day of 6th week)

Weekend/Week 7-8 No drops accepted the day after the 6th week meeting day
10 Week Term
Week 1-3

No record of dropped class if dropped before the meeting day of 3rd week

("W" grade begins the meeting day in week 3)

Week 4-6

Grade of "W" for dropped class

(Grade of "W" ends the meeting day of 6th week)

Week 7-10 No drops accepted the day after the 6th week meeting day
Online Eight Week Classes
Weeks 1-3

No record of dropped class if dropped before the day in the 3rd week that corresponds to the start date day of the course as listed in the Course Schedule.

("W" grade begins the day after the day in week 3 that corresponds to the start date of the course as listed in the Course Schedule

Weeks 4-6

Grade of "W" for dropped class 

(Grade of "W" ends the day after the day in the 6th week that corresponds to the start date of the course as listed in the Course Schedule

Weeks 7-8 No drops accepted the day after the 6th week drop day
 


Specific dates for each term are published on the Mount’s Web site at www.msj.edu.

Withdrawals and Reduced Charges

All students complying with established procedures for withdrawal from the University or credit hour reduction are entitled to have charges reduced. Please see the tuition reduction schedule which is published in the Semester Policies and Procedures.

Notification of withdrawal or cancellation is recognized as the date the drop (withdrawal) is completed in Web registration, or the date the form is received in Student Administrative Services.

In cases where students feel extraordinary circumstances warrant exception from the reduction policy, an appeal for review can be made in writing and directed to Student Administrative Services, Conlan Center.

A full reduction of departmental fees is made in cases of withdrawal before classes begin. After classes begin, no reduction is made for departmental fees.

All tuition refund requests must be in writing and directed to Student Administrative Services, Conlan Center. Requests for refunds based on outside assistance will be processed upon the completion of the add/drop period. Governmental loan refunds will be processed in accordance with the guidelines of the specific loan program.