Good Academic Standing
A student is considered in good academic standing if their cumulative grade point average meets the minimums set forth below.
|Academic Levels||Cumulative GPA Required for Good Academic Standing|
|0.0-27.5 semester hours||1.75|
|28.0-59.5 semester hours||1.90|
|60.0 semester hours and above||2.00|
Any student whose semester/term grade point average falls below 1.75 will receive an academic warning. Notification is sent to the student’s University email account. Students may receive multiple session warnings. Students who do not improve their academic performance may be at risk for earning academic action.
Mount students are expected to work well above the minimum both for their individual benefit and for the good of the academic community. Notification to the student’s University email account of probationary status serves as a serious warning that unless the quality of work improves, a status of one of the following will be earned from the University: academic probation, academic condition, suspension or dismissal.
Determination of academic action is made by the Provost, or designee in fall and spring semester only. Earned action is noted on the student’s transcript.
The University reserves the right to require remedial action on behalf of a student whose semester/term GPA initiates academic probation or academic condition. Such action may include, but is not limited to, requiring students to repeat failed courses, take a reduced course load, or seek remedial support. The Provost, or designee administers these regulations and conditions in consultation with the student’s academic department.
Students place themselves on probation when they fail to maintain the required minimum cumulative grade point average. The Academic Probation policy applies as follows:
- Students who have earned fewer than 27.5 credit hours and have failed to achieve a cumulative grade point of 1.75.
- Students who have earned 28.0-59.5 credit hours and have failed to achieve a cumulative grade point average of 1.90.
- Students who have earned 60 credit hours and have failed to achieve a cumulative grade point average of 2.0.
Students on probation cannot carry an academic overload and should decide, with the help of counseling and advising, how to concentrate their efforts on their studies so that they can bring their work up to the required standard. Students who fail to meet the minimum standard after two consecutive semesters of academic probation will have earned academic condition, suspension, or dismissal from the University.
In certain cases where the session or cumulative grade point average would warrant suspension, but other exceptional circumstances indicate a potential for success, one semester of Academic Condition may be applied. It is the student’s responsibility to demonstrate a reasonable prospect for academic success at the Mount. Students on Academic Condition are required to meet with their academic advisor and complete a written plan for improving the quality of their work. Significant improvement for academic condition is defined as NO grades below a "D" and a session grade point average of 1.75 or higher. A copy of the plan must be submitted to the department chairperson and the Provost, or designee prior to beginning coursework in a subsequent semester/term at the Mount. Students failing to fulfill the terms of their remedial plan or remove themselves from Academic Condition within one semester will be suspended.
A student will be subject to an academic suspension if they have:
- Failed to achieve the required minimum grade point average after two consecutive semesters/terms.
- Failed to complete a remedial plan prior to beginning course work in a subsequent semester/term.
- Failed to raise his/her grade point average to the minimum standard after one semester and/or failed to fulfill the terms of the remedial plan.
- Earned a session grade point average of 1.00 or less for a semester/term.
A student must remain on suspension for at least one semester and meet certain conditions before returning to the University. Students have the option to appeal a suspension through the "Appeals/Petitions Process for Reinstatement."
A student who earns disciplinary suspension will be excluded from the University campus, classes and other on- and off-campus University activities for a specific period of time. The period of time may range from several days or weeks to the remaining portion of a semester or for a period of time beyond one semester. The student may be asked to seek and/or complete counseling as a condition or term of suspension. A student given the sanction of suspension is excluded from classes with no right to take tests or make up work missed during the period of suspension. Reinstatement following suspension may be conditional on the continuation of sanctions or restrictions and/or the issuance of new or additional sanctions or restrictions. This sanction will be noted on the official University transcript including the specific period of time the sanction is in place.
In general, a student whose cumulative grade point deficit is so great as to preclude completing a degree program in a reasonable period of time will be subject to dismissal. Students who have earned an academic suspension and after reinstatement earn an "F" in any class will have earned academic dismissal from the university without appeal. When academically dismissed, studies may not be resumed at the Mount, except in the case of Academic Renewal or Fresh Start.
Disciplinary dismissal results in the permanent termination of a student’s status with the University. The dismissed student is not allowed on campus, permitted to attend classes, or participate in University activities on or off campus. Disciplinary dismissal is permanent and will be noted on the student’s official transcript.
Eligibility for Financial Aid
Members of varsity sports programs and students receiving financial aid must be aware of special eligibility requirements for these programs. Requests for reinstatement of financial aid awards will be considered on an individual basis. Such requests should be submitted in writing to the director of student administrative services.
Eligibility to Participate in Intercollegiate Athletics
All entering freshmen are eligible to participate in intercollegiate athletics. However, students who are classified as Admit Conditional will be subject to monitoring of academic progress by the Athletic Committee for purposes of determining continued eligibility.
Satisfactory Progress Requirements for Intercollegiate Athletes
A student participating in intercollegiate athletics must be enrolled as a full-time student and in good academic standing during the semester in which he/she is participating. Furthermore, to be eligible for competition, an intercollegiate athlete must have earned a cumulative total of hours equivalent to 24 hours during the previous twelve months. For intercollegiate athletes participating in Fall Term I, the cumulative hours shall be counted from the immediately previous Fall Term I through the immediately previous Summer Term IV. For intercollegiate athletes participating in Spring Term II, the cumulative hours shall be counted from the immediately previous Spring Term II through the immediately previous Fall Term I. An intercollegiate athlete who has been enrolled for less than one academic year must have earned 12 hours during the previous academic term, which shall mean Fall Semester Term I or Spring Semester Term II. These requirements shall not apply to students during their first semester of full-time enrollment at Mount St. Joseph University.
Appeals/Petitions for Reinstatement
Appeals for immediate reinstatement must be submitted within two weeks of the date of suspension. Otherwise, petitions should be made at least one month before the desired date of re-entry. Appeals and petitions must be in writing and addressed to the Provost, or designee. It is the student’s responsibility to obtain all of the following required documentation and to include it in the appeal/petition.
- A self-assessment of factors that contributed to poor academic performance.
- A narrative description of what will be or has been done differently to improve the poor academic performance.
- Recommendations from an advisor and at least one faculty member (from the student’s department, if a major has been declared) for reinstatement.
- Evidence of accomplishment, if seeking reinstatement after the required one term/semester suspension period. This could include an official transcript of academic work completed since the suspension, proof of satisfactory military service, letters reporting gainful employment with supervisor(s) attesting to one’s performance, initiative and acceptance of responsibility, or any other documentation that would support the petition.
The student’s academic as well as personal record while at Mount St. Joseph University will be reviewed by the Provost or designee to determine whether to grant reinstatement. A successful appeal or petition lifts suspension but the status of academic condition remains.
Baccalaureate degree-seeking students may file a written petition to the Provost, or designee requesting Academic Renewal. Students who have been academically dismissed or whose academic performance in one specific semester or term has been severely affected are eligible to petition. The petition is to include a brief explanation of factors that may have caused poor academic performance, how conditions have changed, a plan of action that will result in satisfactory academic performance, and a recommendation from the department chairperson of the declared/intended major. If granted by the Provost, or designee, all failing grades for a particular semester/term will be eliminated from calculations of the semester term and the cumulative grade point average. The official transcript will report such action while retaining a record of all courses taken. Academic renewal will be granted only once. It is the student’s responsibility to contact any agency providing financial assistance to determine the effects of the academic renewal on past or future benefits.
A student permitted to continue a degree program as a result of this action will be required to meet the degree and major requirements in effect the date that academic renewal is granted; however, the student will be ineligible for graduation honors: summa cum laude, magna cum laude or cum laude.
Fresh Start is intended to assist a student who was unsuccessful in his or her previous academic attempt at Mount St. Joseph University. A degree seeking student returning to the Mount after an absence of at least three calendar years, who earned poor (D), or failing (F) or (FA) grades, may file a written petition to the Provost, or designee requesting a fresh start. The petition is to include a brief explanation of factors that caused unsatisfactory academic performance during the previous tenure at the University.
Only grades of “D”, “F”, or “FA” may be excluded from the student’s GPA. The grades to be excluded must have been earned prior to the minimum three calendar year non-attendance. Removal of the grade of “D” from the transcript will also result in the deletion of the credit earned for the course. Courses with the grades removed must be retaken if needed to meet graduation requirements.
Upon approval, the action taken is non-reversible, and may only be used one time. The courses approved under the fresh start policy will be disregarded in computing the student’s cumulative GPA; however all courses and grades remain on the students’ transcript. A “Z” grade will mark that the grade has been removed from the GPA calculation as a result of the Fresh Start program.
Once Fresh Start is in effect for a student and the updated GPA is calculated, a student is eligible for any honors, awards, or recognitions related to the specific GPA standards.
In compliance with Section 504 of the Rehabilitation Act of 1973, Mount St. Joseph University provides academic adjustments and auxiliary aids for students with physical or mental impairments that substantially limit or restrict one or more major life activities such as walking, seeing, hearing, or learning. Students with disabilities should contact the Director of Learning Center & Disability Services, to present documentation and develop individualized accommodation plans. Students who have already registered with MSJ Disability Services are encouraged to discuss their accommodations with their course faculty at the beginning of each semester. Additional information can be found at http://www.msj.edu/academics/disability-services/.
Temporary Illness, Injury, Pregnancy or Related Condition Modification Policy
If a serious, but temporary, medical condition, or pregnancy (or related condition) results in a student anticipating missing more than one week of class (consecutive class sessions), the student may request temporary modifications of the requirements listed within the class syllabi during the period of illness, injury, pregnancy or related condition. This policy does not guarantee that modifications will be granted unless mandated by Title IX in the case of pregnancy or related conditions; granting of recommended modifications is the decision of the course instructor.
Students should begin the "Temporary Illness, Injury, Pregnancy or Related Condition Modification Policy" process as soon as possible after the onset of the serious illness, injury, pregnancy or related condition. The specific policy details can be located at : Temporary Illness, Injury, Pregnancy or Related Condition Modification Policy
Emergency Medical Leave of Absence
If a medical condition prohibits a student from attending class for an extended period, the documentation and circumstances must be reviewed on a case-by-case basis by the Provost or designee. The Provost or designee may approve an Emergency Medical Leave of Absence in order to maintain the student’s academic standing with Mount St. Joseph University. A student who is awarded a medical leave remains an active student for a period of time deemed appropriate by the Provost or designee. The student must petition to the Provost or designee to be reinstated when ready to return to classes.