Good Academic Standing
University students are expected to maintain a cumulative grade point average at or above the Good Academic Standing requirements set forth in this Catalog (collectively referred to as “Good Academic Standing”).
|Academic Levels||Cumulative GPA Required for Good Academic Standing|
|0.0-27.5 semester hours||1.75|
|28.0-59.5 semester hours||1.90|
|60.0 semester hours and above||2.00|
Notice of a student’s failure to remain in Good Academic Standing shall be sent to the student’s University email account and may subject the student to any of the following academic actions as set forth herein: academic warning, academic probation, academic condition, academic suspension, or academic dismissal (collectively, “Academic Action”).
Determination of Academic Action is made by the Office of the Provost or designee in fall and spring semester/term only. Academic Action is noted on the student’s transcript.
The University reserves the right to require a formal remedial plan on behalf of a student whose semester/term grade point average results in any Academic Action. A formal remedial plan may include, but is not limited to, requiring students to repeat failed courses, take a reduced course load, or to seek remedial support.
Any student whose semester/term grade point average falls below 1.75 will receive an Academic Warning. Notification is sent to the student’s University email account. Students may receive multiple Academic Warnings. Academic Warning serves as notice to a student that if the student’s academic performance and grade point average do not improve, the student may be subjected to a different form of Academic Action.
A student who fails to maintain the following required minimum cumulative grade point average shall be placed on Academic Probation:
- Students who have earned fewer than 27.5 credit hours and have failed to achieve a cumulative grade point of 1.75.
- Students who have earned 28.0-59.5 credit hours and have failed to achieve a cumulative grade point average of 1.90.
- Students who have earned 60 credit hours and have failed to achieve a cumulative grade point average of 2.0.
In certain instances when a student’s academic performance and cumulative grade point average may otherwise lead to academic suspension or dismissal from the University, but in the sole discretion of the University exceptional circumstances exist for the student and the student has demonstrated a reasonable prospect for academic success, the University may elect to place the student on no more than one semester/term of Academic Condition. Students placed on Academic Condition shall consult with their academic advisor and complete a written plan for improving the quality of their work (the “Remedial Plan”) and submit it to the student’s major department chairperson and the Office of the Provost prior to beginning coursework in a subsequent semester/term. In order to be removed from Academic Condition and avoid academic suspension or dismissal from the University, a student on Academic Condition must complete the Remedial Plan and complete the semester/term with no grades below a "D" and a semester/term grade point average of 1.75 or higher.
A student may be subject to Academic Suspension if the student:
- Failed to achieve the required minimum grade point average after two consecutive semesters/terms.
- Failed to complete a remedial plan prior to beginning course work in a subsequent semester/term.
- Failed to raise his/her grade point average to the minimum standard after one semester and/or failed to fulfill the terms of any required remedial plan.
- Earned a session grade point average of 1.00 or less for a semester/term.
A student whose cumulative grade point average remains below the minimum requirement to remain in Good Academic Standing for an extended period of time and/or whose cumulative grade point average may preclude the student from successfully completing a degree program may be subject to Academic Dismissal, which is permanent dismissal from the University.
A student who was subject to Academic Suspension and after reinstatement at the University earns an “F” grade in any course shall automatically be subject to Academic Dismissal from the University with no right of appeal.
A student who is subject to Academic Dismissal is not permitted to take courses or participate in any University activities or programs, including but not limited to living in the University’s Residence Hall, and may be prohibited from the University’s facilities and other on- and off-campus University activities.
A student who earns Disciplinary Suspension from the University pursuant to any University process, policy, or procedure shall be excluded from the University campus, classes and other on- and off-campus University activities for a specific period of time as determined in the sole discretion of the University. The student may additionally be asked to seek and/or complete counseling as a condition or term of suspension. A student who earns Disciplinary Suspension is immediately excluded from all courses with no right to take tests or make up work missed during the period of Disciplinary Suspension. Any reinstatement following Disciplinary Suspension may be conditioned on the continuation of certain sanctions or restrictions and/or the issuance of new or additional sanctions or restrictions. Disciplinary Suspension is noted on the official University transcript of the student and includes the specific period of time the sanction is/were in place.
Disciplinary Dismissal from the University results in the permanent termination of a student’s status with the University. The dismissed student is not allowed on the University’s campus, permitted to attend classes, or to participate in University activities on or off campus. Disciplinary Dismissal is permanent and is noted on the official University transcript of the student.
Eligibility for Financial Aid
Members of varsity sports programs and students receiving financial aid must be aware of special eligibility requirements for these programs. Requests for reinstatement of financial aid awards will be considered on an individual basis. Such requests should be submitted in writing to the director of student administrative services.
Eligibility to Participate in Intercollegiate Athletics
All entering freshmen are eligible to participate in intercollegiate athletics. However, students who are classified as Admit Conditional will be subject to monitoring of academic progress by the Athletic Committee for purposes of determining continued eligibility.
Satisfactory Progress Requirements for Intercollegiate Athletes
A student participating in intercollegiate athletics must be enrolled as a full-time student and in good academic standing during the semester in which he/she is participating. Furthermore, to be eligible for competition, an intercollegiate athlete must have earned a cumulative total of hours equivalent to 24 hours during the previous twelve months. For intercollegiate athletes participating in Fall Term I, the cumulative hours shall be counted from the immediately previous Fall Term I through the immediately previous Summer Term IV. For intercollegiate athletes participating in Spring Term II, the cumulative hours shall be counted from the immediately previous Spring Term II through the immediately previous Fall Term I. An intercollegiate athlete who has been enrolled for less than one academic year must have earned 12 hours during the previous academic term, which shall mean Fall Semester Term I or Spring Semester Term II. These requirements shall not apply to students during their first semester of full-time enrollment at Mount St. Joseph University.
Reinstatement Polices and Procedures
Appeals for Reinstatement
Appeals of Academic Suspension requesting immediate reinstatement must be submitted within two weeks of the date of notice of Academic Suspension. Alternatively, appeals for reinstatement following Academic Suspension shall be submitted at least one month before the desired date of re-entry at the University. Appeals must be in writing, addressed to the Office of the Provost, and the individual seeking reinstatement has the sole responsibility of submitting the following required documentation for an appeal to be considered:
- A self-assessment of factors that contributed to poor academic performance;
- A narrative description of what will be or has been done differently to improve the poor academic performance;
- Recommendations from an advisor and at least one faculty member (from the student’s department, if a major has been declared) for reinstatement; and,
- Evidence of accomplishment, if seeking reinstatement after the required one term/semester suspension period. This could include an official transcript of academic work completed since the suspension, proof of satisfactory military service, and letters reporting gainful employment with supervisor(s) attesting to one’s performance, initiative and acceptance of responsibility, or any other documentation that would support the petition.
Baccalaureate degree-seeking students may file a written petition to the Provost, or designee requesting Academic Renewal. Students whose academic performance in one specific semester or term has been severely affected are eligible to petition. The petition is to include a brief explanation of factors that may have caused poor academic performance, how conditions have changed, a plan of action that will result in satisfactory academic performance, and a recommendation from the department chairperson of the declared/intended major. If granted by the Provost, or designee, all failing grades for a particular semester/term will be eliminated from calculations of the semester term and the cumulative grade point average. The official transcript will report such action while retaining a record of all courses taken. Academic renewal will be granted only once. It is the student’s responsibility to contact any agency providing financial assistance to determine the effects of the academic renewal on past or future benefits.
A student permitted to continue a degree program as a result of this action will be required to meet the degree and major requirements in effect the date that academic renewal is granted; however, the student will be ineligible for graduation honors: summa cum laude, magna cum laude or cum laude.
Fresh Start is intended to assist a student who was unsuccessful in his or her previous academic attempt at Mount St. Joseph University. Fresh Start is not available for students who have earned Academic Dismissal. A degree seeking student returning to the Mount after an absence of at least three calendar years, who earned poor (D), or failing (F) or (FA) grades, may file a written petition to the Provost, or designee requesting a fresh start. The petition is to include a brief explanation of factors that caused unsatisfactory academic performance during the previous tenure at the University.
Only grades of “D”, “F”, or “FA” may be excluded from the student’s GPA. The grades to be excluded must have been earned prior to the minimum three calendar year non-attendance. Removal of the grade of “D” from the transcript will also result in the deletion of the credit earned for the course. Courses with the grades removed must be retaken if needed to meet graduation requirements.
Upon approval, the action taken is non-reversible, and may only be used one time. The courses approved under the fresh start policy will be disregarded in computing the student’s cumulative GPA; however all courses and grades remain on the students’ transcript. A “Z” grade will mark that the grade has been removed from the GPA calculation as a result of the Fresh Start program.
Once Fresh Start is in effect for a student and the updated GPA is calculated, a student is eligible for any honors, awards, or recognitions related to the specific GPA standards.
In compliance with Section 504 of the Rehabilitation Act of 1973, Mount St. Joseph University provides academic adjustments and auxiliary aids for students with physical or mental impairments that substantially limit or restrict one or more major life activities such as walking, seeing, hearing, or learning. Students with disabilities should contact the Director of Learning Center & Disability Services, to present documentation and develop individualized accommodation plans. Students who have already registered with MSJ Disability Services are encouraged to discuss their accommodations with their course faculty at the beginning of each semester. Additional information can be found at http://www.msj.edu/academics/disability-services/.
Temporary Illness, Injury, Pregnancy or Related Condition Modification Policy
If a serious, but temporary, medical condition, or pregnancy (or related condition) results in a student anticipating missing more than one week of class (consecutive class sessions), the student may request temporary modifications of the requirements listed within the class syllabi during the period of illness, injury, pregnancy or related condition. This policy does not guarantee that modifications will be granted unless mandated by Title IX in the case of pregnancy or related conditions; granting of recommended modifications is the decision of the course instructor.
Students should begin the "Temporary Illness, Injury, Pregnancy or Related Condition Modification Policy" process as soon as possible after the onset of the serious illness, injury, pregnancy or related condition. The specific policy details can be located at : Temporary Illness, Injury, Pregnancy or Related Condition Modification Policy
Emergency Medical Leave of Absence
If a medical condition prohibits a student from attending class for an extended period, the documentation and circumstances must be reviewed on a case-by-case basis by the Provost or designee. The Provost or designee may approve an Emergency Medical Leave of Absence in order to maintain the student’s academic standing with Mount St. Joseph University. A student who is awarded a medical leave remains an active student for a period of time deemed appropriate by the Provost or designee. The student must petition to the Provost or designee to be reinstated when ready to return to classes.